Frequently Asked Questions
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Below are answers to our most commonly asked questions. If you have a question that's not answered below, please call us at 541.289.9800 or email us at firstname.lastname@example.org.
If you have questions or need to speak to an EOTEC representative, call or email:
At this time yes, you can bring in an outside caterer or food, but in the near future, we will have a preferred catering list from which guests can order. Once the preferred catering list is implemented, outside caterers and food will not be allowed.
For outdoor events, we have spots for food trucks, however, additional fees will be incurred based on power and water usage.
Yes, we have a full kitchen that can be rented for use during your event for caterers or to prepare your own food. However, in the near future, we will have a preferred catering list from which guests can order. Once the preferred catering list is implemented, outside caterers and food will not be allowed.
No hard alcohols are allowed on the grounds unless approved by EOTEC’s General Manager, with additional fees. Wine, champagne and beer are allowed, but they must be served by a licensed server and must be in clear cups. All other non-alcoholic beverages can be served in any style cup.
To book a venue, submit your event info through the form on the website. We will contact you if additional information is needed or if the venue is not available for your chosen dates. If no other information is needed, we will email you a contract to sign and return with a deposit.
You can make credit card payments over the phone or at our on-site administrative office. If you want to pay by cash or check, please stop by our administrative office.
No, we do not offer payment plans. A down payment is required with the contract, with the full balance due two weeks prior to the event date.
Should we determine that a reasonable basis exists for concluding that there has a been a default, non-performance, or breach of any of the warranties, terms or conditions of this agreement by the client, or that the client has abandoned or cancelled the event, EOTEC has the sole and complete discretion to declare the event cancelled and EOTEC shall be authorized to retain the client’s initial deposit. The client shall also pay on demand to EOTEC any out-of-pocket expenses incurred by EOTEC in connection with such cancelled event.
Should the client decide to cancel, written notice is required. Upon receipt of the client’s written notice of cancellation, management will determine if a refund of the deposit is warranted and we will invoice the client for all applicable rental fees. Such fees will be due and payable 30 days from the date of invoice.
EOTEC staff does not decorate. You may decorate yourself for your event or bring in a decorator. Please refer to the contract for a list of all rules regarding decorating.
If the venue is available the day before your event, access for decorating can be arranged for an additional fee, based on your overall charges.
EOTEC staff does not decorate. You may decorate for your event yourself or bring in a decorator. Please refer to the contract for a list of all rules regarding decorating.
Regular, flame-lit candles are not allowed within any of our venues. However, you can bring in battery-powered candles for your event.
The meeting rooms and exhibit hall (Great Room) have a projector and screen within each room, along with an A/V cart for hooking up your laptop via HDMI or VGA. Each access point is $30.
We do not have bride or groom rooms. However, you can rent one of the meeting rooms, which can serve this purpose.
No, there are not dressing rooms at the rodeo grounds.
We keep items found after an event for two weeks and contact the client to let them know. After two weeks, the items are discarded or donated to the local Goodwill.